Using Post-Its for note-taking during a face-to-face meeting lets you better control body language and enhance charisma.
Here are 7 reasons why post-its are superior to digital notes.
Good news: Scientists have discovered a simple, effective trick to reach your optimal performance and be the smartest human you can be.
Bad news: You’re not gonna do it.
Here is the trick:
- Breathe deep,
- Drink more water,
- Sleep 8 hours every night
- Eat more vegetables,
- Move your ass
- Go outside
For optimal results, do it every day.
I am sure I am not blowing your mind with novel insight.
You probably are aware that air, water, sleep, and exercise are important. But because these are such basics, we tend to discount them. They are not newsworthy, they won’t make the headlines, and they don’t help you delude yourself that „this time will be different, because you have one more magic trick up your sleeve.”
You probably have heard those points before, but you have a list of concerns and cannot deal with a yet-another morning routine that will take your precious time away from you.
But there is more good news: taking care of these basics seriously will have an immediate effect on your to-do list.
“Energy, not time, is the fundamental currency of high performance.”Power of Full Engagement
In a best-selling book „Power of Full Engagement”, Jim Loehr and Tony Schwartz have listed 4 sources of energy that can fuel your attention, performance, and productivity:
And your „Biggest Bang for the Buck” is the physical level by far – it is the cornerstone of the other ones. Unfortunately, Humanity has a fascinating ability to forget important lessons.
Physical energy is derived from the interaction between oxygen and glucose.
„Surely I know how to breathe!” You may think to yourself.
If you feel constant anxiety or are low-key stressed all the time, here me out: you may be breathing incorrectly. Shallow breathing can very often influence your mood, focus and energy levels. Throughout our evolution, we would shallow breathe only when there is danger, or we have to chase after prey.
So guess what? Your body is releasing cortisol based on your crappy breathing.
But you are sitting in front of your laptop, doing none of those things and yet getting stressed like your life depends on it.
- Your arms are back
- Your belly sticks out while you are breathing (that is the diaphragm)
- Air goes in through your nose
- Inhale is at least 3-4 seconds
Watch this video of two navy seals explaining how to breathe:
A sidenote about your laptop/smartphone:
When you are sitting in front of a laptop or holding your smartphone with two hands, you are constricting your lungs.
- Your arms get close together, closing your chest and lungs
- Your head is down, constricting the air canals
- This position is similar to how you would hide from a predator, prompting your body to release cortisol
- Watch the navy seal video
- Set a timer in your phone for every 3 hours that says “breathe”
- If you work on your laptop, buy a keyboard and a monitor.
Drinking water, we have found, is perhaps the most undervalued source of physical energy renewal.Power of Full Engagement
Your body has lots of water, chances are you know that. But if you are like me, you probably keep putting other stuff in it, like:
Even though they contain it, none of those things ARE water.
They have much lower PH (they are acidic), which means your body has to work hard to filter them before the water content can be used in metabolic processes.
On top of that, beverages tend to flush out the essential salts ( Magnesium, Calcium, Potassium ) out of the body. All of these elements are needed to keep your brain spinning to ingest my insightful blog posts.
A study published in “Frontiers in Human Neuroscience” has found evidence that drinking water improves cognitive performance in both children and adults. Hydration for health is collecting empirical evidence for the many benefits of just drinking water.
- Buy a water bottle and put it by your computer
- Put a post-it on it that says „Drink Me.”
- Drink whenever you feel foggy
Loss of sleep hurts attention, executive function, working memory, mood, quantitative skills, logical reasoning, and even motor dexterity.Brain rules
I am writing this for you as much as I do it for my own benefit. Every once in a while, I will get deep into a fun automation project – a book, or a new Netflix series and realize that it’s 3 am already.
The next day is totally wasted and I promise to never repeat that mistake until the next time. Goddamnit, Artur!!
- Yes, you need 8 hours of sleep.
- You are not as productive at 10 pm as you thought
- Go to bed
Arianna Huffington, the founder of HuffPost has decided to devote her entire career to promoting sleep and in this TED Talk, she explains why:
- Set an alarm that says „Go to sleep” at, say 21:45
- Go to sleep when the alarm rings
Moving your Ass
Physical activity is cognitive candy. Civilization, while giving us such seemingly forward advances as modern medicine and spatulas, also has had a nasty side effect. It gives us more opportunities to sit on our butts.Brain rules
Apart from the countless evidence that exercising keeps your body healthy, it also helps you think.
Read more about Ass-Shaking here
Exercise gets blood to your brain, bringing it glucose for energy and oxygen to soak up the toxic electrons that are left over. It also stimulates the protein that keeps neurons connecting.
- When you wake up, go for a fast walk, every day for a week. Just try it.
- Report back
Basics are your key to success
We search for “advanced tricks” and “pro tips” in a vain effort to save ourselves time and effort on the basics.
The harsh reality is that mastering the basics is the real “trick”. We gloss over them, because they are intellectually simple. Yet simple is not easy and it takes practice to engrain proper habits and foundations.
Maybe someday I will. Until them, I’ll keep having to remind myself to drink more water and move once in a while.
If I died today, I don’t think my friends would notice for a while.
My digital ghost would keep responding to some emails, pay my bills, and send birthday cards. He would read my text messages, forward important ones to my virtual assistant, or respond.
This spooky afterlife is not the goal. I have been automating bits and pieces of my daily responsibilities for the opposite purpose – to save more time for the things that truly matter in life. My ghost is here to help me now.
Ikiryō (生霊, lit. “living ghost”), in Japanese popular belief and fiction, refers to a spirit that leaves the body of a living person and subsequently haunts other people or places, sometimes across great distances.
- Reading the invoices I get over email to pay specific ones and file them for my accountant,
- Answering, recording and transcribing the calls I get from all unknown numbers,
- Putting all the newsletters that I choose to receive in my pocket app, where I consume all articles,
- Monitoring my communication and reminding me to contact friends I haven’t reached out to for a while,
- Many many more, including sending birthday cards to my friends.
And this list does not even include automations that run this blog!
You see, I don’t automate to save a minute here or there. Writing, testing, and ensuring nothing goes awry is labor-intensive. I automate to forget about things. My digital ghost worries about A LOT, so I don’t have to.
My goals of automation
Do you know that glut of “stuff” sitting in your stomach? The nagging notion that you have SO MUCH to do? Or maybe you are familiar with the guilt that you are so far behind in errands?
Transfers have to go out, invitations to whatever event sent, expenses reported. How can you find time this weekend to do something fun when you have amassed all this?
It certainly was a feeling for me!
That stressful notion of overwhelm is called the “Cognitive Load.” Think of it as a tax for remembering to do stuff. It does not even include doing the actual task – it’s just an overhead and my first goal of automation is to cut it as much as possible.
My second goal is to make sure things are done. Since both me and my wife work remotely, we travel a fair bit. After work, we have been exploring the cenotes of Yukatan, safaris of South Africa, and depths of underwater Thailand. But when you have to put in 8 hours of solid work and then rush to catch a diving boat, doing bank transfers, taxes, and calls is a real inconvenience. It’s really hard to do taxes underwater (although the feeling is the same).
We would postpone those things, and then, after the trip is finished, we would be hit by a freight train of obligations. Taxes on Jetlag are not much fun either.
As Stephen Wolfram summarized in his fantastic post “Notes on my personal infrastructure”, my bots consist of “the technology and other things that help me live and work better, feel less busy, and be more productive every day.”
Building a personal infrastructure has freed my time, mental energy and capacity to focus on more inspiring tasks. Instead of treading the water copying cells from one excel spreadsheet to another, I can spend time with my wife or promote Remote Work in an effort to help curb climate change.
And I want you to free your potential too, so you can focus on a higher calling.
Everyone can Automate
Automation is no longer only for programmers like me and theoretical physicists, like Steven Wolfram. It often does not require a single line of code.
Eric Dietrich has a fantastic post, “Don’t learn to program, learn to automate” where he describes his process of automation. Here are the steps required to write your first bot:
1 – You have to get very clear on what you are trying to achieve.
2 – You have to think about your process of achieving that.
If you are familiar with the GTD methodology, you might have noticed that these steps are the surefire way to Get Stuff Done. In the majority of cases, I would stop here. Focusing on goals and optimizing the “algorithm” of a manual task pays off before automating, and it’s sometimes enough.
But If you want to get the thing totally out of your mind:
- Save messages I starred in slack to my TODO list,
- Tweet 3 and 10 days after I have published a blog post
- Remind me what my mom needs help with whenever I’m close to her place
- Keep the tweets and pocket articles I starred in a spreadsheet
- Many, many more.
I would often need to change my manual process because Zapier would not let me implement a specific flow, so don’t be surprised if you’ll have to go back to the previous point.
4 – Bonus points: maintenance
Stuff breaks, services change their offerings, and your automations will work unreliably. Just like a manager ensuring his team is getting the intended results, you’ll have to budget an hour per month to make sure everything works as expected.
With your own bots (or Ikiryo if you prefer) handling the overhead, you could have more time for what you want from life.
But I have to warn you: busywork is sometimes enjoyable. It gives you a quick dopamine boost and satisfaction from a well-accomplished task. Having the stuff to do has a way of making us feeling essential and special.
The more you automate, the more deliberate you have to be with your life.
For me, that’s the third goal of automation.
This post has been previously published on Maria’s blog
When I lived in Korea, it shocked me how everyone perceived ‘busy‘ as a badge of honor. It meant you’re a productive member of your group and people can rely on your sacrifice. It meant you’re working hard and should be praised for it. I remember how I told my colleague once that everyone was so busy, and she said “Don’t worry, Maria. You are busy too!”.
I found it funny back then, but she was right.
I’m addicted to busy in a lot of ways. I often feel that I can’t take a break, or I’ll never be able to catch up with all the things on my neverending todo list. I feel like everything will fall apart if I step away, and everyone will find out what sort of fraud I am. I feel like if I don’t take care of some things, no one will, and disaster will ensue.
I told my team lead recently how the workload in a project I lead overwhelms me. These days it’s enough for one person to get sick, and we’re barely catching up. He listened to it all very gently, then said I should consider stepping away from the lead role, cause I’m on collision course with planet burnout.
It was a hard pill to swallow, but he was right too.
The way I dealt with this challenge was very unhealthy. It was like running around with an empty wheelbarrow, too busy to actually load it. I felt I was doing everyone a favour by working overtime and feeling personally responsible for every single problem. In fact, I became less capable of deep troubleshooting, supporting my fellow team members, or making strategic decisions that would solve the crisis at its core. Because of my desire to do more, I was actually doing less, but felt more tired in result.
What he said to me was a much needed wakeup call. I realised the things that I did weren’t working, and that I can’t repeat the same steps again and expect a different outcome. So I did the scariest thing I could do.
I took a break.
I’ve let the raging fires burn on their own, and spent an entire day catching up with all the important-but-not-that-urgent stuff. The kind of things that never openly ask for your time, but can leverage your efforts elsewhere if you let them.
I felt like I was letting my teammates down by leaving them alone in trenches. This couldn’t have been further from the truth. I finally had a chance to analyse why exactly we’re lagging behind, understand what we need to get back on track, and lay out a plan how to get there. I could chat with a mentor and ask her for advice. I could kick off the training of another colleague, which I’ve been putting off for a week. You thought the empty wheelbarrow was a hyperbole?
I thought I was too busy to do all of that. I was wrong.
Whenever I’m feeling too busy to take a break, it is precisely when I most need one.
Whenever I’m too busy to exercise, or meditate, or go for a walk, it’s the surest sign that I should just do it.
Whenever I feel that everything will fall apart if I step away, I should let it fall apart. If the only thing that holds the entire structure together is my enormous effort, it’s probably not a structure worth preserving.
Whenever I feel like I’m banging my head against the wall, I should take a step back, look around, and see if there’s a door nearby, even if my first instinct is to keep smashing harder.
The feeling of busyness can be quite overwhelming. But ultimately, busy is a choice.
This post has been previously published on Maria’s blog
There’s plenty of advice that seems to work on everyone else but me. Todo lists are a great example. Whenever I’m feeling overwhelmed with having too much on my plate, someone inevitably suggests:
“Just create a todo list and start crossing things off.”– A clueless person (sometimes known as my husband)
It works pretty well for a day or two, but then I see the backlog of all the things I hoped to do grow larger and larger, and at some point abandon the whole list in panic. There was once a todo list that I abandoned because I couldn’t stand the fact I still hadn’t bought that backpack I’d added there a few weeks before. This was over a year ago, and I’m nowhere closer to owning that backpack than I was back then.
I used to think this is because I’m extremely lazy and undisciplined. My fiancé somehow doesn’t have any problems with following up on the things he planned to do, why should I? I thought I need to shame myself more into working on things I haven’t done yet, or only let myself do cool stuff (like spending half a day out in the park) once I cross all the items off my todo list. In result I’d stay home, feeling guilty and grumpy, scrolling my Twitter feed, and wondering why I can’t make myself do all the things I am supposed to do. It certainly must be my weak character.
I’d probably still be thinking this way, if I hadn’t read The Four Tendencies by Gretchen Rubin. It’s a very simple yet powerful framework for how different people respond to what’s expected of them. Artur explained more about how every type behaves on his blog, so you can check the details here. For me the most important discovery was that I’d much rather do something for a stranger, or even an imaginary stranger that only exists in my head, than I’d do it for myself, or even my partner, who’s too close to me to be recorded in my books as a separate person. In other words, I’m a classic Obliger who will go to such great lengths not to disappoint anyone that I’d give up on my dreams just so that they don’t conflict with someone else’s demands on my time.
When I first heard about this framework, my first reaction was to resist it. I understood it that I’m mostly driven by external expectations, but perhaps if I worked hard enough on changing my attitude, I’d be able to switch to a different type? A Questioner would be nice I think… I somehow felt that acknowledging that I’m not going to get anything done without external accountability would be admitting to my weakness. I thought that I should not require external support to accomplish my goals. I thought that’s a sign of weak character and immaturity.
I still perceived it this way on some level, until a friend on Twitter made a joke about a foam brick she occasionally sits on for the sake of a “sport”. This reminded me I too have a similar foam brick I’ve only maybe used once or twice, and I almost started feeling guilty about it. But then I realized, I’m super consistent in doing aerial yoga a few times each week. I don’t need to put it on my todo list, or to force myself to do this. I’m excited and looking forward to it. I’m no too lazy to practice, I just prefer to do it in a nice friendly studio with some nice friendly people rather than alone at home. Why should I ever feel guilty about such thing?
The same thing happened to me with my writing. I’ve been promising myself I would write more for at least two years, until I found two accountability buddies. Since then I’ve created something for this blog for 175 days in a row, no matter how much I had on my plate. I’m still writing mostly for myself, but knowing my buddies are there cheering for me is what actually keeps me going.
Knowing this, I should finally drop the idea that strong character can only be developed in solitude, and start actively seeking buddies in other areas of my life where I’m currently lacking motivation. I know the why behind the items on my todo list, but more often than not find it hard to follow through without external support. If you find yourself in the same position, stop beating yourself up and try looking for a buddy or a support group. Perhaps you’ll end up as excited about the things you want to do as I am now about blogging and aerial yoga.